The Event Manager Module by UdyogX is a comprehensive tool designed to facilitate the planning, organization, and execution of both internal and external events. Whether it’s a corporate seminar, product launch, training session, or client gathering, the module streamlines the entire event lifecycle, from scheduling and registration to post-event analysis.
Key Features: #
- Event Planning & Scheduling
- Event Creation: Plan and create events with detailed information, including date, time, location, and event type (webinars, conferences, workshops, etc.).
- Recurring Events: Schedule recurring events such as annual conferences, monthly meetings, or training sessions.
- Time Zone Management: Manage events across multiple time zones, ensuring seamless coordination for global participants.
- Registration Management
- Online Registration: Enable participants to register for events online via custom registration forms, capturing necessary attendee details.
- Attendee Tracking: Monitor and manage registration data in real time, tracking the number of attendees and participant demographics.
- Waitlist Management: Automatically place attendees on a waitlist if the event is full, and notify them if space becomes available.
- Event Promotion
- Event Marketing Tools: Promote events via integrated email campaigns, social media channels, and newsletters.
- Customizable Event Pages: Create event landing pages with event details, registration forms, and promotional material.
- Discount Codes & Offers: Offer promotional codes or early-bird discounts to incentivize attendance.
- Participant Management
- Invite and Manage Attendees: Send personalized invitations, manage RSVPs, and track attendee status (registered, confirmed, declined).
- Attendee Roles: Assign different roles to participants, such as speaker, VIP guest, or general attendee, for better event organization.
- Communication & Reminders: Automate email reminders and notifications about event updates, schedules, and important announcements.
- Venue & Resource Management
- Venue Booking: Plan and manage venue logistics, ensuring the right space is reserved for the event.
- Resource Allocation: Track and allocate resources such as audio-visual equipment, seating arrangements, and catering services.
- Supplier Coordination: Manage third-party suppliers for event services (e.g., catering, security, transportation).
- Event Check-in and Badge Printing
- Digital Check-in: Facilitate quick and efficient event check-in with mobile or QR code-based scanning.
- On-site Badge Printing: Print attendee badges on the spot with custom designs for easy identification.
- Post-Event Management
- Feedback Collection: Gather attendee feedback through post-event surveys or polls to assess event success and areas of improvement.
- Attendance Reports: Generate detailed reports on attendance, participant engagement, and event outcomes.
- Follow-up Communication: Automate follow-up emails or thank-you notes to participants, keeping them engaged for future events.
- Analytics & Reporting
- Event Performance Insights: Generate real-time reports on event registration, attendance, participant satisfaction, and overall success.
- Revenue Tracking: Monitor ticket sales and revenue generated from paid events, including payment processing and refunds.
- Customizable Reports: Create custom reports based on event objectives, participant demographics, or feedback for deeper insights.
- Mobile Access
- Mobile Event Management: Plan, manage, and monitor events on the go using a mobile-friendly interface.
- Mobile Check-in & Updates: Access real-time updates, manage attendee check-ins, and communicate with participants via mobile devices.
